Florida Digital Archive

As part of the DAITSS 2 discussion during the FDA conference call on Febrary 3 (2-3pm), I’d like to solicit feedback from our Affiliates on the following two issues under discussion for DAITSS 2. Our intention is to implement only one of the options related to each issue, and we welcome your input into our design process as these design decisions will directly impact your interaction with the archive.

The two issues under discussion for DAITSS 2 are:

Based on the results of the scheduling Doodle I emailed on January 13 (see FDA blog posting for 1/13/2009 ), I’m scheduling the first quarterly FDA conference call for Tuesday, February 3, from 2-3pm.

If you have not responded to the Doodle but would like to participate in the call, please contact me so that I can ensure that we reserve a sufficient number of users for the call.

FDA 2009 Capacity Planning Survey

To assist us in planning for both storage and processing capacity in 2009, please take a few minutes to answer a few questions about your archiving plans in the following Survey Monkey survey: http://www.surveymonkey.com/s.aspx?sm=UcLf3PJk0EHS8clQYEpD_2fQ_3d_3d. Rough estimates are acceptable but detailed estimates would be appreciated.

Quarterly FDA Affiliate conference calls

Please note that a number of Florida Digital Archive Action Plans/preservation strategies have been reviewed and updated, and updated documentation has been posted to the FDA Format Information web page.

Action Plans have been updated for the following formats:

• AVI 1.0
• JP2 1.0
• JPX 1.0
• all PDF (including a new 1.7 Action Plan)
• QuickTime

Starting with this email announcement separate email announcements will be sent each time a new FDA document or updates to existing FDA documents are posted.

– Lydia

FCLA’s Sys Admins have just sent out notification that the planned system maintenance for December 23-30 has been cancelled.

You are welcome to submit materials to the FDA via ftp during that period. The FDA will continue to ingest materials during the holiday break.

We apologize for any scheduling complications the cancellation may cause you.

Happy holidays!

Lydia

Please note that FCLA System Administrators will be performing maintenance on the Florida Digital Archive hardware from December 23 through December 30, 2008. We ask that FDA Affiliates not ftp any information packages destined for the FDA to FCLA during that time.

We will, however, be able to ingest packages submitted to us prior to December 23 during the maintenance period, as only our staging area will be affected by the system maintenance.

New FDA documentation: DAITSS Ingest Report Warning Messages
A new FDA document has been created that lists all Warnings included in Ingest Reports and describes their impact and recommended actions for FDA Affiliates. The document distinguishes between “Crucial” warnings that indicate that crucial contents of an archived file are missing, and “At Risk” warnings that indicate that an archived file is either encrypted or corrupted and therefore not suitable for long-term preservation.

News about the “Towards Interoperable Preservation Repositories (TIPR) grant

• A web page has been created for the TIPR project (http://wiki.fcla.edu:8000/TIPR)

At the FCLA Board meeting on August 25, 2008, Priscilla Caplan presented the following proposal to change Preservation Level in FDA Agreements so that the distinction between FULL, BIT, and NONE Preservation Levels are eliminated and only the concept of FULL Preservation Level is retained. Your directors said that they needed the input from their own staffs before they could approve or disapprove the change, presumably before the next FCLA Board meeting, which is scheduled for December 5, 2008.

The Institute of Museum and Library Services has announced the awards of their National Leadership Grants.

Among the recipients is FCLA, for a project that will take the next step in ensuring long-term preservation of materials archived in the Florida Digital Archive:

Florida Center for Library Automation - Gainesville, FL
Grant Category: Demonstration
Award Amount: $392,649; Matching Amount: $392,764

Contact: Ms. Priscilla Caplan
Assistant Director, FCLA
352-392-9020 ext. 324; pcaplan@ufl.edu

Project Title: “Towards Interoperable Preservation Repositories (TIPR): A Demonstration Project”

A New “Ingest Reports on Demand” Service: