ALEPH

APFeed - Aleph to PeopleSoft/Banner Financials Interface

APFeed (Accounts Payable Feed) is an interface program written by FCLA to transfer invoice data from Aleph to either Banner or PeopleSoft.

Here's the basics:

  • The interface utilizes the Service, Invoice Report (acq-10), in the Acquisitions Module.
  • Data needed for PeopleSoft or Banner is input in the General Invoice form so it will display in the XML output of the Report File from acq-10.
  • The APfeed program reads a tab delimited text file that is based on chartfields with default data and XML data from acq-10 output to create a flat .dat file for transmission.

    • If all I have is a holdings system number is there a way to search this number in Aleph?

    Answer: 

    Yes, in this type of case you can explicitly connect to the holdings
    library through the "Aleph/Connect to..." menu choice in the Cataloging
    client. Once connected to the holdings library the top most input box
    can be used to pull up the holdings record just as it is used to pull up
    a BIB record when connected to the BIB library.

    Retrieve Bib and Hol Numbers For A MARC Org Code*

    Report area: 
    BIB, HOL, ITEM Reports
    Report area: 
    Data Cleanup Reports
    Report Type: 
    ARROW Report
    Description: 

    This report can be used to retrieve the Bibliographic and Holdings Numbers for Holdings with erroneous MARC Organization Codes. It is NOT intended to get doc numbers for your valid codes.

    RetrieveBibandHolNumbersforaMARCorgcode

    Report URL: 

    http://purl.fcla.edu/fcla/bib_hol_marc

    Counts By MARC Organization Code*

    Report area: 
    BIB, HOL, ITEM Reports
    Report area: 
    Data Cleanup Reports
    Report Type: 
    ARROW Report
    Description: 

    Use this report to find invalid MARC Organization Codes in Holdings 852$a and the number of times the code is used in the database.

    Sample Report:
    counts-marc-organization-code.jpg

    Report URL: 

    http://purl.fcla.edu/fcla/counts_marc_code

    Hold Requests

    Requests

    - The Hold Request workflow

    - In-transit tracking

    - Recalls

    - Expired Holds

    - "Request-related" Aleph Services, and the role they play in managing the process
    ex. cir12-PullSlips, cir13-Recall Items on Loan

    Maintaining Client Settings & Customizations

    Maintaining Client Files

    FCLA will maintain client settings that might get overwritten after Service Pack installs or upgrades , and add customizations to your packaged clients.

    Please let us know of any settings or customizations that you’d like/need to have packaged in the client.

    Some suggested settings that should be maintained:
    Printing/Email:
    - alephcom/tab/alephcom.ini
    - alephcom/tab/print.ini
    - circ/tab/circ.ini

    In Circ client – Aleph – Options – Setup Loan/Return options
    ex. Loan/return receipt printing turned on or not.

    Customizations
    Some institutions have made modifications to client wording and forms:
    ex. Patron Registration Form, UF uses Gator 1 Barcode & UFID instead of Alternate ID & System ID.

    More details to come.

    Reading Room Documentation

    Aleph Reading Room Functionality

    USF - Tampa Special and Digital Collections will soon be using AEON for their Reading Room management, Click here for more information.

    What do the counts for staff renewal and web renewal represent in the Circulation Activity (Events) Counts Report?

    Answer: 

    Staff Renewals represent renewals made either via the Circulation client, or via the Mango Catalog.
    Web Renewals represent renewals made via the Aleph Opac Catalog.

    How do I print a list of Aleph Keys from the retrieval services?

    Answer: 

    There are two retrieval services in the 01 library: ret-01 (which may be used in the 60 library) and ret-03, which creates a file from a search (not available in the 60). The output from either is always a list of Aleph keys written to xx/alephe/scratch(see here on how to view the scratch directory directly). Use another service to generate a report. Under Services / Retrieve Catalog Records are several 'print' services.

    -- print-01 and print-08 generate nicely formatted reports viewable in
    Task Manager FileList. Sometimes the reports are too large to open in
    FileList, but they can be downloaded from the staff web page.
    -- print-03 outputs a file of MARC or Aleph Sequential records to
    nf/nfu01/scratch. print-03 gives you a lot of control over the fields
    output, and you can use the Aleph Sequential version to generate a list
    of fields from each record. The output isn't real attractive, but
    sometimes it's exactly what you need.
    -- whichever service you use, the input file name can contain only
    lowercase alphas, numbers, hyphen, underscore.

    How do I see the results of ret-01 (General Retrieval)?

    Answer: 

    1.Go to the staff web for Aleph:
    Prod -- http://xx.aleph.fcla.edu/S
    Test -- http://xx.atest.fcla.edu/S
    Rept -- http://xx.arept.fcla.edu/S
    The XX stand for your university's two-letter id code, e.g. nf, uf, cf, nc etc.
    2. Login with your Aleph user/password (step 1). Popups must be allowed
    for the site.
    3. Select View/Download Files
    4. Select alephe/scratch. Files are listed in reverse chron order.

    If you want to print the list of Bib numbers from ALEPH see the FAQ How do I print a list of Aleph Keys from the retrieval services?